Disclaimer

Privacy policy for the use of the web app / the “Mediapool+” app

To use our Media Pool, we provide you with our web app https://mediapool.mediengruppe-stein.de or our mobile app “Mediapool+” (collectively “our services”). This allows you to conveniently access the titles you have subscribed to via our online reading platform. Because the protection of your privacy is important to us, we would like to inform you below about which personal data we process when you use the web app or the app and how we handle this data. Personal data is any information relating to an identified or identifiable natural person (hereinafter “data subject”). This includes, for example, your name, your address or your e-mail address.

I. Responsible body and contact to the data protection officer

The person responsible in accordance with Article 4 (7) of the EU General Data Protection Regulation (GDPR) is

ims Internationaler Medienservice Stein GmbH & Co. KG
Hopfensack 19
20457 Hamburg

You can contact us in writing at the above address, by telephone on +49 (0)40 / 23 51 33-400 or by e-mail at [email protected].

If you have any questions or concerns about our handling of your personal data and your rights in this regard, you can also contact our Data protection officer at our postal address with the addition “Data Protection Officer” or to the e-mail [email protected] .

II Processing of personal data when using our services

1. Download the app

When downloading the app, certain required information is transmitted to the selected app store. In particular, the user name, email address, customer number of your account, time of download, payment information and the individual device identification number may be processed. This data is processed exclusively by the respective app store and is beyond our control.

For further information, please refer to the data protection provisions of the App Store:

iTunes: https://www.apple.com/legal/privacy/de-ww/

Google: https://policies.google.com/privacy?hl=de&gl=de

2. Automated data collection

2.1 Automated data collection for the app

As part of your use of the app, we automatically collect certain data that is technically necessary for the use of the app in order to enable the app to run on iOS or Android devices. This includes: Device ID, operating system and version, time of access, IP address, device model

This data is automatically transmitted to us and stored temporarily (until the end of the contract term at the latest) in order to provide you with the app and the associated functions, to improve the functions and performance features of the app and to prevent and eliminate misuse and malfunctions.

We need this data so that you can use the app in accordance with the contract (Art. 6 para. 1 lit. b GDPR). In addition, we have a legitimate interest in ensuring the functionality, stability and error-free operation of the app, as well as in being able to offer a service in line with the market and interests (Art. 6 para. 1 lit. f GDPR).

2.2 Automated data collection when using the web app

When you access our web app, certain information that is technically necessary for you to use the web app is automatically transmitted to us by your browser and temporarily stored (until the end of the contract term at the latest). This includes the IP address, type and version of the web browser used, the operating system used, the website from which you came, the time of the query and, for registered users, information about the user account and the access and user data linked to the user account).

The collection of this data is technically necessary in order to display the web app to you and to ensure stability and security and to improve the functionalities of the web app. We regularly do not know who is behind an IP address. We do not merge the data listed above with other data.

The legal basis is Art. 6 para. 1 lit. f GDPR. Since the collection of data for the provision of the web app and the storage in log files is absolutely necessary for its operation and to protect against misuse, our legitimate interest in data processing prevails at this point.

3. Registration for the Media Pool

In order to use our services, we ask you to register for the Media Pool by entering your e-mail address and a password of your choice.

We need this information to (1) verify your authorization to manage the user account; (2) enforce the terms of use of the online reading platform and all associated rights and obligations; and (3) contact you to send you technical or legal notices, updates, security messages or other messages relating to the management of the user account.

The legal basis for this is the contractual fulfillment of our services, Art. 6 para. 1 lit. b GDPR as well as ensuring the functionality and error-free operation of the service in accordance with Art. 6 para. 1 lit. f GDPR.

4. Use of the services

As part of our services, you can use various functionalities and enter, manage and edit information and activities. These functionalities may include the following information:

Bookmark overview: Bookmarks, notes, markers. In addition to the bookmarks set (web, iOS, Android), the bookmarks set in the reading view (iOS only) and notes (iOS and web) can also be viewed there.

• Bookmarks: You can set bookmarks when reading your titles (Web, iOS, Android).
• You can highlight certain text passages (iOS only)
• You have the option of adding notes to your titles.
  
  

Course: Here you can view your most recently read titles with reading progress

Downloads (only in the app): You can display your downloaded titles here. In the app, you also have the option of reading downloaded titles in offline mode.

The service also requires the following authorizations:

Internet access: This is required when using the app in order to find and download titles that are read in offline mode. The use of the web interface always requires an internet connection.

The processing and use of usage data when using the respective app functions is carried out to provide the service. This data processing is justified by the fact that the processing is necessary for the fulfillment of the contract Art. 6 para. 1 lit. b GDPR for the use of the service.

Product interaction: When you use our services, we record your product interactions, e.g. time spent in a title (title and page), time of registration, time period, search history (which titles were searched for).

This information is collected on a device-specific basis and evaluated in our systems on a title-related basis in order to obtain general information about the use of our services, e.g. with regard to the attractiveness of the titles contained and the use of the subscription (e.g. whether mobile devices are read as much as the web app).

This information can also be used to investigate misuse of our services.

The legal basis is our legitimate interest (1) in the optimization and needs-based design of our offer, as well as (2) the clarification of abusive use of our services, Art. 6 para. 1 lit. f GDPR. The interests of the users are taken into account by the fact that evaluations that serve to optimize our offer are only title-related and not user-related.

4.1 Contact (web application)

If you have any questions or suggestions, you can contact us using our feedback form. This is only available to registered users. When you contact us, the data you provide (message) will be stored by us in order to answer your questions and process your request. This information is used to specify your request and to improve the processing of your request. The legal basis in this respect is Art. 6 para. 1 sentence 1 lit. f GDPR. If you provide information on communication channels (e.g. email address, telephone number) in the feedback form, you also consent to us contacting you via this communication channel in order to respond to your request, Art. 6 para. 1 lit. a GDPR. You can of course revoke this consent at any time for the future.

Your data that we have received in the course of contacting you will be deleted as soon as it is no longer required to achieve the purpose for which it was collected, your request has been fully processed and no further communication with you is necessary or desired by you.

4.2 Alerts (web application)

You have the option of registering for topic alerts for search terms of your choice. In this case, we will use the e-mail address you have provided to inform you by e-mail of new search hits for your topic alert. The use of the topic alert is voluntary (Art. 6 para. 1 lit. a GDPR). You can unsubscribe at any time using the unsubscribe link in every email.

You also have the option of inviting other people to a topic alert by adding their e-mail address. However, it is only possible to call up the alert in the MediaPool if the person has an account with the corresponding title. Please only use this function if the recipient has previously expressly consented to the invitation being sent (Art. 6 para. 1 lit. a GDPR).

III Data transfer

Your personal data will only be passed on without your express prior consent in addition to the cases mentioned in this data protection declaration if it is legally permissible or required.

We work with external IT service providers who provide hosting services as part of the provision of our services.

Disclosure (e.g. to law enforcement authorities or legal advisors) may also take place if it is necessary to investigate misuse of the app or for legal prosecution.

IV Storage of your data

We delete your personal data as soon as it is no longer required for the purposes for which we collected or used it in accordance with the above paragraphs. As a rule, we store your personal data for the duration of the usage or contractual relationship via the web app / app plus a period of 90 days, unless this data is required for longer for criminal prosecution or to secure, assert or enforce legal claims.

V. Your rights as a data subject

You have the following rights vis-à-vis us with regard to your personal data:

1. General rights

You have the right to information, rectification, erasure, restriction of processing, objection to processing and data portability. If processing is based on your consent, you have the right to withdraw this consent with effect for the future. You can object to the use of your data for advertising purposes using electronic mail at any time without incurring any costs other than the transmission costs according to the basic rates.

2. rights in data processing according to the legitimate interest

In accordance with Art. 21 para. 1 GDPR, you have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is based on Art. 6 para. 1 e GDPR (data processing in the public interest) or on Art. 6 para. 1 f GDPR (data processing to protect a legitimate interest); this also applies to profiling based on this provision.

 If you object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defense of legal claims.

3. right to lodge a complaint with a supervisory authority

You also have the right to complain to a competent data protection supervisory authority about the processing of your personal data by us if you are of the opinion that the processing violates data protection law.

4. Exercising your rights

If you have any questions or comments about our handling of your personal data or if you would like to exercise your rights as a data subject, please contact us or our data protection officer using the contact details given in Section I.

VI Amendment of the data protection information

We reserve the right to amend this privacy policy at any time in compliance with the applicable data protection regulations. The current version of the data protection declaration can always be accessed via our menu under “Data protection”.

Status: March 1, 2025